Office assistant vacancy in Funchal Portugal

Office Assistant


We are in need of a reliable and efficient Office Assistant to join our team in Funchal. As an Office Assistant, you will be responsible for providing administrative and clerical support to ensure the smooth functioning of our office operations.

Responsibilities:
- Greet and assist visitors and clients, answer and transfer phone calls, and respond to emails
- Maintain office supplies and equipment inventory, order new supplies when needed
- Organize and schedule appointments, meetings, and travel arrangements
- Prepare and distribute memos, emails, letters, reports, and other documents
- Manage filing systems (both physical and digital) accurately and efficiently
- Assist with basic accounting tasks such as invoicing, tracking expenses, and preparing financial reports
- Handle incoming/outgoing mail and packages
- Perform general office duties such as photocopying, faxing, scanning, etc.
- Ensure the office is clean, organized, and well-maintained at all times

Requirements:
- Proven experience as an Office Assistant or in a similar role
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Excellent communication skills (both written and verbal)
- Strong organizational skills with attention to detail
- Ability to multitask and work efficiently in a fast-paced environment
- Reliable with a professional attitude
- High school diploma or equivalent; additional qualifications as an Administrative assistant or Secretary are a plus

Working Hours:
This is a part-time position with flexible working hours. The ideal candidate should be available to work 20 hours per week.

Salary:
We offer a competitive salary of 1200$ per month for this position.

Location:
This position is located in Funchal.

Accommodation:
We provide accommodation for our employees if needed.

Visa Sponsorship:
We can sponsor the visa for non-EU citizens if needed.

Urgency:
This is an urgent job opening and we are looking to fill the position as soon as possible.

If you have the necessary qualifications and skills for this role, please apply with your updated resume and a cover letter. We look forward to hearing from you!