To control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.
Job Outline:
- Manage the daily schedule of the Departmental Head/Manager and furnish required information/documentation for meetings/appointments by co-ordinating with sources within and outside the Department co-ordinate travel and accommodation arrangements
- Communicate and coordinate with senior management and departments on all inquiries concerning administrative work.
- Screen incoming mails and telephone calls action responses re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
- Supervise the Department's attendance records overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
- Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.
- Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.