Experience:
II. Work Experience
Administrator/Tender Assistant at Noors Engineering Co. Qatar January, 2020- Present
Duties & Responsibilities:
• Prepare all technical submission/prequalification documents for tender submission to the client as per the client's requirements.
• Checking and dissemination of pertinent incoming and outgoing emails and faxes for the Management and other concerned
departments.
• Preparation of Tender Bond for the project bid.
• Preparation of advance payment Guarantee, performance bond, insurance and letter of credit for the awarded projects as per
instructed by the client.
• Coordinates with HR Department with regards to employees leave applications, passport arrangements and air ticket booking and
confirmation.
• Assist in updating the total manpower data for use as reference by HR and Admin Department.
• In-charge of monitoring the availability of office supplies and other materials in the all Departments.
• Provides over-all assistance to project manager’s needs.
• Updating of all awarded projects’ records and files and related bank communications and documents.
• Dealing with the suppliers for the office stationery items.
• Prepares the Salary sheets for the Employee (Site workers)
• Assist in updating of Monthly progress report, Minutes of the meeting and weekly reports of all existing projects.
• Monitors and on-hand supervision of filing and storekeeping of documents and drawings.
• Coordinates the preparation of Gate passes and other site request.
• Collection of all delivery notes from all different suppliers.
• Monitors control and advises repairs of the office equipment, computers, printers, photocopiers at all sites and office.
Secretary/ Receptionist/ D.C at Noors Engineering Co. Qatar August 2010 to January 2020
Duties & Responsibilities:
• Makes and receive Telephone calls and faxes and takes the message for the required person and for the staffs.
• Prepares memos and sends and correspondence to the clients, consultants and interior office departments.
• Receives and distributes incoming documents and ensures proper circulation of documents and correspondence to other
departments including Accounts and finance, construction, Engineering, planning and Cost control, Electrical, Mechanical,
personal, and Procurement division.
• Schedules and appointment for the persons of firm or Company with Clients, Consultants, suppliers and Sub- contractors.
• Carries out clerical tasks including, Photocopies and binding the documents.
• Coordinates to the documents and officer for the distribution of documents and correspondence to the General Manager.
• Arrange the Project Files in the shell in order.
• Prepares the Salary sheets for the Employee.
• Prepare MIC Pass for the Workers.
• Keeps the record for Invoices receives from the suppliers and distributes to the concern Engineers for the approval.
• Prepare the letters and send reply to the Clients, Consultants, Sub-Contractor and suppliers as per the Engineers draft letter.
• Prepares the record for the Projects and for the Tenders.
