Data Entry of Warehouse & Logistics Department,
11/2020 -05/2026 APSG Group of Company
Managed end-to-end warehouse operations, including receiving, storing, picking, packing, and dispatching inventory while maintaining accurate system records.
Verified material requests against inventory levels and approved purchase requisitions based on stock availability.
Coordinated with procurement, suppliers, and internal departments to ensure timely and accurate delivery of materials.
Inspected incoming shipments to confirm quantity, quality, and compliance with purchase orders and delivery documents.
Validated purchase orders, delivery receipts, and supplier invoices, ensuring accuracy before submission for accounting approval.
Updated inventory transactions, receipts, and material movements in the ERP system, maintaining real-time inventory accuracy.
Processed and submitted supplier invoices to the Accounting Department for verification and payment processing.
Monitored email correspondence and responded promptly to operational inquiries, material requests, and supplier communications.
Coordinated the preparation, packing, and timely distribution of requested materials to end users and project sites.
Conducted inspections of electronic assets, verified operational condition, assigned barcode/asset tags, and maintained accurate asset records.
Updated asset information in the system and coordinated with the Asset Management team to ensure compliance and traceability.
Operate/drive the forklift and organized the distribution in warehouse shelving and storage locations to optimize inventory tracking, accessibility, and space utilization.
Supervised daily warehouse activities, assigned tasks to warehouse personnel, and ensured adherence to safety, quality, and operational procedures.
Maintained high standards of inventory accuracy through regular stock verification, proper documentation, and effective warehouse organization.
Guillermo O. Valles Jr.
+...903
[email protected]
Jumaan in Nasser St. Al Ruwais District Jeddah, 23215-8040, KSA
Billing Coordinator
06/2019 – 07/2020 East & West Express/ATCO (Saudi Arabia),
Reviewed shipment files to ensure all charges and operational costs matched client-approved quotations before billing.
Verified invoices submitted by agents, brokers, carriers, and third-party service providers, ensuring accuracy and compliance before forwarding them to the Accounting Department for payment processing.
Created and maintained shipment files in the SAP system by accurately entering job details, operational costs, and billing information.
Processed and attached supporting documents, including port and airport invoices paid on behalf of clients, to ensure complete billing records.
Prepared, organized, and dispatched client invoices and statements of account via courier and electronic channels in a timely manner.
Generated and submitted daily production and billing reports to the Head Office, ensuring accurate and up-to-date operational records.
Reconciled accruals against actual costs and payments, updating SAP to maintain accurate financial and operational data.
Monitored outstanding client invoices, followed up on overdue payments, and coordinated collection activities to support healthy cash flow.
Worked closely with the Accounting Department to verify client wire transfers, reconcile payments, and update billing and production reports.
Maintained an organized filing system by classifying shipment documents according to job numbers, ensuring quick retrieval and audit readiness.
Ensured all shipment files contained complete and verified documentation, supporting compliance with company policies and internal audit requirements.
Coordinated with Operations, Finance, and external stakeholders to resolve billing discrepancies, improve documentation accuracy, and facilitate efficient invoice processing.
Sales Executive (KAUST Project Coordinator)
06/2013 – 06/2019 East & West Express/ATCO (Saudi Arabia)
Served as the primary point of contact for KAUST employees, providing guidance on international relocation services, shipping allowances, and transportation options via air, sea, and land.
Coordinated with multiple FIDI-accredited international moving agents to obtain competitive quotations for origin and destination services.
Evaluated supplier quotations, freight rates, and service proposals to secure the most cost-effective and compliant transportation solutions.
Prepared and submitted detailed quotations and service proposals to KAUST within established deadlines.
Opened and maintained shipment files in the company system, ensuring accurate documentation and tracking throughout the relocation process.
Communicated relocation procedures, shipping allowances, customs regulations, and required documentation to employees, ensuring a smooth relocation experience.
Coordinated with FIDI agents to arrange pre-move surveys, packing schedules, transportation, customs clearance, and destination delivery services.
Organized and verified all shipment documentation, including passports, packing lists, customs documents, and cargo insurance for air, sea, and land shipments.
Monitor and consolidated supplier invoices, freight charges, and operational costs before submitting complete billing files to the Finance Department.
Prepared and submitted client invoices in accordance with contract requirements and maintained accurate billing records.
Followed up on outstanding invoices and coordinated payment collections with KAUST to support timely revenue collection.
Maintained complete shipment records and documentation, ensuring compliance with company policies, contractual requirements, and audit standards.
Administrative Assistant, KAUST Warehouse – KAUST PROJECT
05/2011 – 07/2012 Saudi Oger Ltd. (Saudi Arabia),
Provided comprehensive administrative and clerical support to management and multiple departments, ensuring efficient daily office operations.
Managed front office activities by professionally greeting visitors, answering multi-line telephone systems, and directing inquiries to the appropriate personnel.
Coordinated office operations, schedules, meetings, conferences, and appointments, including preparing meeting rooms and maintaining executive calendars.
Prepared, edited, and formatted business documents, including reports, invoices, correspondence, memos, presentations, and spreadsheets using Microsoft Office applications.
Maintained and organized both physical and electronic filing systems, ensuring document accuracy, confidentiality, and easy retrieval.
Administered document control processes by receiving, sorting, distributing, tracking, and archiving incoming and outgoing correspondence, emails, faxes, and company records.
Processed incoming courier deliveries and distributed packages and important documents to the appropriate departments.
Supported project teams by providing administrative assistance, preparing documentation, and coordinating project-related activities.
Maintained office records, personnel files, and administrative documents while ensuring compliance with company policies and procedures.
Monitored office supply inventory, coordinated procurement, and maintained adequate stock levels to support uninterrupted operations.
Coordinated maintenance and repair of office equipment and facilities by liaising with vendors and service providers.
Assisted with basic bookkeeping and administrative reporting, ensuring accurate documentation and timely submission of records.
Built positive relationships with clients, vendors, and internal stakeholders by delivering professional customer service and prompt administrative support.
Performed additional administrative and operational duties as assigned, contributing to overall office efficiency and organizational success.
Data Entry Operator- Procurement dept., KAUST PROJECT
06/2009 – 05/2011 Saudi Oger Ltd. (Saudi Arabia),
Processed and accurately entered material requests for the KAUST Project Maintenance Facilities into the centralized UNIX/SMART system, ensuring timely and error-free data management.
Managed high-volume procurement and material request transactions while maintaining the integrity, accuracy, and confidentiality of procurement records.
Verified material request details for completeness and accuracy before system entry, ensuring compliance with company policies and procurement procedures.
Monitored and tracked the status of material requests within the UNIX/SMART system, coordinating with procurement personnel and end users to facilitate timely processing.
Maintained accurate electronic and hard-copy records of procurement documents, material requests, and related reports for audit and operational reference.
Generated, updated, and organized procurement reports and documentation to support efficient inventory and material control.
Performed general administrative duties, including document filing, record retrieval, photocopying, scanning, mailing, and correspondence management.
Monitored office supply inventory, processed replenishment requests, and ensured the availability of essential office materials.
Collaborated with procurement, warehouse, and maintenance teams to ensure efficient processing of material requests and uninterrupted project operations.
Purchaser, IGL (Philippines), Davao City, Philippines
Managed the procurement, purchasing, and inventory monitoring of food, beverages, and restaurant supplies to ensure continuous operations.
Sourced quality products and coordinated with suppliers to obtain competitive pricing while maintaining company quality standards.
Verified the quantity, quality, and condition of all delivered goods against purchase orders and delivery documents, promptly resolving any discrepancies.
Monitored inventory levels and implemented the First-In, First-Out (FIFO) inventory system to minimize waste, prevent product expiration, and maintain food safety standards.
Conducted regular stock inspections and monitored expiration dates to ensure product freshness and compliance with health and safety regulations.
Coordinated with suppliers regarding order status, delivery schedules, and product availability to ensure timely replenishment of inventory.
Maintained accurate inventory and procurement records, supporting efficient stock control and cost management.
Prepared and submitted daily procurement expense liquidation reports, ensuring accurate documentation and reconciliation of purchasing transactions.
Collaborated with restaurant management to forecast inventory requirements, optimize stock levels, and support cost-effective purchasing decisions.
Waiter - DAWON Korean Restaurant, IGL (Philippines), Davao City, Philippines
Maintained high standards of cleanliness, sanitation, and hygiene throughout the restaurant in compliance with food safety and health regulations.
Prepared and maintained an elegant Korean fine dining environment by ensuring proper table setup, presentation, and dining room readiness.
Delivered exceptional customer service by providing prompt, courteous, and professional assistance, ensuring a positive dining experience.
Built strong customer relationships through effective communication, attentive service, and timely resolution of customer inquiries and concerns.
Coordinated with kitchen and service staff to ensure accurate order delivery and seamless restaurant operations.
Monitored dining areas to maintain cleanliness, organization, and compliance with company service and quality standards.
Assisted in maintaining a welcoming and professional atmosphere that enhanced customer satisfaction and encouraged repeat business.
Tourist Driver, IGL (Philippines), Davao City, Philippines
Provided safe, reliable, and professional airport transfer services for local and international guests, ensuring a warm welcome and positive first impression.
Conducted guided tours of Davao City's premier tourist attractions, golf clubs, resorts, shopping centers, entertainment venues, and cultural destinations.
Assisted guests with travel itineraries, transportation arrangements, and recommendations to enhance their overall travel experience.
Delivered exceptional customer service by responding to guest inquiries, providing local information, and ensuring comfort and satisfaction throughout the tour.
Maintained punctuality and adhered to scheduled tour itineraries while ensuring guest safety and convenience.
Coordinated with hotels, resorts, golf clubs, and other tourism partners to facilitate smooth guest arrivals and tour activities.
Promoted Davao City's tourism attractions, including Palos Verdes Golf & Country Club, Lanang Golf & Country Club, Apo Golf & Country Club, Eden Nature Park & Resort, Paradise Island Beach Resort, shopping malls, clubs, and entertainment venues.
Maintained company vehicles in clean, safe, and roadworthy condition while complying with traffic regulations and company safety standards.
