Resume Administrative Assistant / Coordinator in Philippines

Gulf Industrial Services Company - Bin Hamoodah Group - Abu Dhabi UAE Project Administrator / Maintenance Coordinator December 2020 up to January 2022 Project handled / Responsibilities: ADNOC Oil &Gas (Habshan 0 & 5, Takreer Ruwais Refinery, Borouge), ADNOC Offshore, ADNOC Distribution, ADNOC Centralized Camps, ADNOC ATI, ADNOC ESNAAD, National Archives, Tafawuq, ADNIC HQ, EWEC, Rotana Hotel, Corniche Residence, Aloft Hotel, Arab Monetary Fund, Ruwais Power and Desalination Plant, ETISALAT T&A, NAWAH Energy Company, TRANSCO. • Prepare all correspondence Certification, Memos, Letters, Presentation, Enquiries, Agreements, Minutes of Meetings, and Daily/Weekly/Monthly Reports. • Handle incoming and outgoing calls or mails & collates information. • Handles and operates more than 30 major maintenance projects of Fire Alarm, Fire Fighting systems, refilling of Cylinders all over Abu Dhabi Oil and Gas refinery and Offshore. • Prepares PPM schedule and PTW if required. Mobilize qualified manpower as per SOW. • Coordinates with clients for COVID-19 protocol. Ensure all staff were COVID-19 vaccinated and PCR negative tested before going to site. • Prepare quotations upon request • Prepares technical bid upon receiving RFT and attends project meetings. • Responsible in preparing and follow up monthly invoices. • Monitors all equipment & instrument for calibration. TYCO Fire and Security, Abu Dhabi UAE Site Administrator / Project Coordinator / Administrative Asst. June 2009 up to July 2020 Duties / Responsibilities: Reporting to EHS Dept. / EGA Fire and Security Department head.  Main role is to provide clerical and general support to project team to maintain smooth and effective operation at site. Provide fresh ideas to  Responsible in maintaining records and reporting of Fire alarm / Detection System & Fire Fighting System  Liaise with other contractor to prevent conflict in the schedule of PM in the area.  Prepare and submit weekly and monthly report for all PM activities.  Prepare EHS reports such as near miss, waste management, electric power tools, ladders etc…  Keeping all log updated for incoming and outgoing documents.  Ensure that all safety PPEs are always available and accessible as well as maintaining First aid kits for emergency purpose.  Responsible in booking all staff for training as per site requirement.  Responsible in preparing and follow up monthly invoice.  Monitoring of all ID passes of staffs and site vehicles for renewal.  Responsible in preparing and submitting team’s timesheets, expense claim, material request, office stationery request and other required in the office.  Ensure all documents are processed accordingly and on time & keeping all the project files & reports recorded soft and hard copies  Provide covid-19 pre-cautions and new work schedule plans. ADNOC Headquarters Safety Site Administrator / Coordinator – Maintenance Assistant Safety Inspector - Reliever Reporting to ADNOC Safety Engineer, Safety Inspector and HSE Manager.  Assistant Safety Inspector– Inspect all ADNOC owned leased premises for safety inspection.  Liaise with other contractors for testing of Fire alarm and detection system and maintain records of for all ADNOC premises  Preparing and follow up invoices and responsible for monitoring monthly sales.  Coordinate with the clients and other contractors for the schedules, documents, reports / receipts for approval & work status to ensure smooth operation.  Manage site office in preparing timesheets, leave plans, materials and other request.  Manage and monitor manpower required at the site.  Manage office supplies, tools required and spare materials inventory.  Keeping all the project files & reports recorded soft and hard copies for future reference, internal audit and third party audit.  Ensure that all project documents and reports are filed in soft and hard copies.  Participates with client / internal meetings & training programs.  Prepares Method Statement, Risk Assessments and control measures. Administrative Assistant – Facility Dept. (Head Office) Reporting to Facility Manager & Operation Manager.  Responsible in preparing weekly and monthly reports for manpower, offices, vehicles and labour camp.  Responsible in inventory and stationery supplies.  Liaise with Sub-contractors in mobilizing manpower at project sites.  Reviews for approval of timesheets, expenses, material request, leave request and manpower request.  Ensure all documents are recorded and processed to avoid any delay in the deals.  Keeping all pertinent documents valid at all times to maintain the cleanliness and order of filing area.  Responsible in mobilizing manpower to other department.  Liaise with sub-contractor to mobilize extra manpower at site when required.  Liaise with vendors such as Car Rental, Hotel Reservation, Ticket Booking, etc.  Monitors movement and allocate company owned vehicle and car rentals to staff.  Support and assist EHS team for site visit and client meetings.

ABE Int’l College of Business and Accountancy Bachelor of Science in Information Technology Philippines

Known Computer Application o Windows Application (Microsoft Office – Word, Excel, Powerpoint, Publisher and Outlook) o Other Application (Adobe Photoshop, Premiere Pro, Acrobat and Audition) o Computer Remote Applications o Orion – SAP ERP

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More than 13 years of experience in administrative and clerical support for reputable institution in various departmental areas.