HUSSAIN KACHALLAH
Contact address: Three Bedroom Maiduguri road , yobe state Nigeria
Cell phone:+...4538
Email address:
[email protected]
Work Experience
Personal Assistant
Alphabet
2018- 05- 2020-06
Keep track of all upcoming meetings with friends, VIP guests, board meetings, and investment meetings and ensure they are accurately displayed and separately color-coded in the calendar to avoid overlaps.
Appropriately greet and act as the first point of contact to VIP guests, ambassadors, family members, business visitors, etc. and appropriately handle any requests they may have.
Maintain credit card payments with no delay and cross-check multiple local and overseas bank accounts and statements.
Professionally liaise with other executive assistants of other board members regarding board meetings, trips for board members, minutes of meeting (MOM), and resolutions to be signed and identify process improvements.
Keep track of expiries of passports and other important documents such as car registrations and visa renewals for family and friends.
Organize flights and in-flight catering for business and private trips with the Aviation Department.
Research potential holiday destinations for the family considering visa requirements, restaurants, activities for the children, and private aircraft landing facilities.
Ensure that investment drawdowns and distributions have been paid/received into the bank account, according to the due date and a full monthly report is given to the Vice-Chairman, President, and CEO.
Maintain an accurate and efficient filing system for different investment funds, due diligence, archived emails, personal documents, board materials, and bank accounts.
Ensure stationery and newspapers and food and drinks are always available, as preferred by the Vice-Chairman, President, and CEO.
Have knowledge and interest for new restaurants and hotels all over the world to be used for any future business trips/family holidays.
Assistant to Managing Director
AT&T
2015-12 - 2018-02
Implemented new methods of organization within the office.
Provided a second opinion and handled challenging tasks for the MD.
Researched the best value for money options for the office.
Updated i-Level and FileZilla to manage stock and online presence.
Oversaw quality control of fine jewelry before posting packages.
Maintained complete confidentiality of personal and business-related matters.
Cross-checked that all board resolutions have been signed and filed and copies made for future references and reviews.
Managed the office petty cash and compiled a report of the purchases at the end of every month and identified cost-savings, wherever necessary.
Proofread important legal documents.
Took verbal dictations efficiently.
Drafted letters and internal communications as required.
Personal Secretary
Cigna
2011-12 - 2015-11
Undertook market research.
Liaised with clients, customers, and staff.
Managed switchboard and daily emails.
Managed diary for 40+ consultants.
Participated in public events/networking.
Wrote reports for trustees.
Noted minutes at meetings.
Facilitated Skype meetings (often in international time zones).
Was responsible for the comfort of our special guests.
Office Administrator
Costco
2008-12 - 2011-11
Liaised between all affected departments to ensure the fair effect.
Established communication and reporting practices.
Prepared and maintained weekly attendance and annual leave records of employees.
Was responsible for greeting and meeting customers.
Responded to telephone calls to answer customer inquiries and questions appropriately.
Made travel arrangements, accommodation, and entertainment for the Company visitors.
Established and coordinated meetings and conferences.
Managed and purchased office furniture and supplies.
Created purchase orders.
Was responsible for financial data input.
Created summary reports supplied to high-level employees.
Coded invoices, checked them for mathematical correctness, and ensured that the financial leaders are correct.
Directed business relationships and distributed Company literature to encourage customer interest and sales leads.
Responded to email inquiries from the general public.
Solved expenses and other general administrative duties.
Education
Bachelor of science Business Administration and management
Skills
Multi-tasking
Confidentiality
Professionalism
Customer service
Organisational skills
Microsoft Office skills
Effective communication
Key Strengths
Key Strengths
Communication
Excellent communication and writing skills
Able to communicate well with individuals at all levels of the hierarchy
Good listener and therefore able to understand and dissect information well
Able to screen calls, handle conflicts and deal with negativity.
