Secretary vacancy in Dubai UAE

Site Secretary / Document Controller
Prepare Daily Records for entry to the Customer/ Consultant Prepare as well as make sure prompt feedback of inbound and outward bound Letter Document, Consultant, Vendors, Client/Consultant as well as Authorities. Organize meeting and prepare minutes for numerous meetings (Building Kick-off, Progression Satisfying, Workflow Managers Satisfying, etc). " Manage website Petty Cash money and conduct routine reconciliation of Cash-on-Hand against invoices and also other files." Coordinate with chauffeurs for transportation setups Apply Notification of Absence, Article Absence and also Leave Applications for site Personnel in the System. Ask For Documents (Passport, Income Certification, etc) in the System in behalf of website personnel. Increase as well as reply to SR - Handiwork problems in the System. Ensure that information (like CIR, Workforce Transfer Letter) are interacted to the worried worker Preserve and also keep track of the Authority Logs Prepare Authority Charge as well as Authority Penalty in the System. Keep Office Stationery things as well as approve GIV provided by Proprietor. Update the Outward Registers based upon the developed Letter Document, Memoranda, and so on. Launch Distributor and Subcontractor Examination in the System. Preserve and check the Task Mobilization List throughout Mobilization Phase. Preserve and keep track of the Task Closeout List during Handing-Over Stage. Attend to inbound and also outward bound calls. Update the Contact Listing consistently (Employee, Subcontractors, etc). Send weekly and Monthly Records to the Client/ Professional. Prepare, submit as well as upgrade Verification of Verbal Instruction. Upon invoice from Client/ Expert, distribute and update in the System. Prepare and send Request For Information. Upon invoice from Client/Consultant, circulate and upgrade in the System. Prepare Prequalification Submittal. Coordinate with Subcontractors for entry of document as well as illustrations submittals (Material, MIR, IR, MS, Prequalification, Shop Illustration). Handle website admin work in control with PM/ CM. Initiate entrance of Yearly leave strategy in ERP. Circulate correspondences and submittals. Job Type: Permanent Wage: Up to AED5,000.00 per month Application Concern( s):. Notice duration. Experience:. Secretary/Document Controller: 5 years (Preferred). Application Deadline: 01/08/2022. Anticipated Beginning Date: 01/08/2022. Show A lot more.