Secretary vacancy in Muscat Oman

MD EXECUTIVE SECRETARY

The following is a job description for the position:

The responsibility of the Executive Secretary would involve handling schedules, coordinating travel arrangements, and other assistance to the MD. To be efficient, you must be well-planned, have outstanding time-management abilities, and have the capacity to operate independently.

Finally, by offering specific and prompt assistance to the MD, you are contributing to the effective functioning of our business.

Responsibilities & duties:

• Manage emails, information, and other communications
• Plan and maintain calendar and recurring tasks, arrange appointments, organize and set agendas and action points for all meetings
• Act as ‘follow-up Manager’ across Senior Leadership Team to ensure that a wide range of agreed actions are being executed
• Type up notes, emails, presentations and reports; circulate and file information effectively
• Book transport and accommodation as and when required
• Collaborate effectively with all staff, clients, and suppliers
• Provide good relationship management with the client
• Deliver timely and outstanding client satisfaction
• Take minutes during the meetings.
• Keep up with office supply inventory
• Maintain office filing system
• Oversee the performance of the clerical staff

Position Requirements:

• Experience in Secretarial Job
• Working knowledge of Computer, email, MS Office etc.
• Excellent co-ordination ability and organizing skills
• Outstanding verbal and written communications skills in Arabic and English is a must

Qualification and Experience:

• Bachelor’s in Business Administration or relevant field
• 10-15 years’ overall experience