Office manager vacancy in Almada Portugal

Office Manager

As an Office Manager, you will be responsible for overseeing the administrative and operational aspects of our office in Almada. Your main duties will include managing office supplies, coordinating office events and meetings, and ensuring the smooth day-to-day operations of the office. You will also be responsible for managing office budgets, maintaining office equipment, and overseeing the work of administrative staff.

Key Responsibilities:

- Manage all aspects of office operations such as ordering supplies, coordinating meetings and events, and maintaining a clean and organized workspace
- Monitor office budget and expenses to ensure cost-effectiveness
- Oversee administrative staff and provide guidance on daily tasks
- Maintain accurate records of office inventory and equipment
- Develop and implement efficient procedures for day-to-day operations
- Coordinate with other departments to ensure smooth communication and collaboration
- Assist with HR tasks such as onboarding new employees and maintaining employee records
- Act as the main point of contact for external vendors and service providers
- Ensure compliance with company policies and procedures

Requirements:

- Proven experience as an Office Manager or similar role
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong communication skills, both written and verbal
- Ability to work independently as well as part of a team
- Attention to detail with a focus on accuracy
- Knowledge of basic accounting principles is a plus
- Fluent in English (Portuguese is a plus)
- Valid visa/work permit for Almada (visa sponsorship available)

We are looking for a highly organized individual who can effectively manage multiple tasks while ensuring the smooth functioning of our office. If you have previous experience in office management or administration, excellent communication skills, and are looking for a dynamic role in Almada, we would love to hear from you.