Administrative manager vacancy in Bremen Germany

Administrative Lead at Family Office

? Relocation: Bremen (Germany), Bodrum (Turkey), Sofia (Bulgaria)

? Employment: Full-time, official, relocation package included

✈️ Travel: Occasional business trips across Europe & Asia

? Schedule: 24/7 availability, flexible across time zones

✅ MUST-HAVES

• Valid passport with the ability to travel frequently is required
• 5 + years leading large operational or service teams (executive support, call-centre, hospitality, customer service etc.) and building processes from scratch
• Proven record in administrative operations: calendars, travel, logistics, documentation, vendor & household management
• Ability to coach juniors, set SOPs/KPIs and raise service standards in a high-expectation 24/7 environment
• Willingness to relocate to Bremen, Bodrum or Sofia
• Willingness to travel and work on a 24/7 schedule
• Fluent English, extra languages are a plus

? About the Role

This is not a classic EA or PA job; it is a managerial leadership post supporting the Founder of Constructor Group, a tech- and education-focused entrepreneur.

Constructor is a global ecosystem advancing machine intelligence, quantum technology and life engineering. The Founder works across continents and maintains an active family life; your mission is to keep both streams running smoothly.

You will:

• Lead two to three Executive Assistants and coordinate fifteen-plus household and support staff (drivers, chefs, housekeepers, tutors, security).
• Own every administrative touchpoint for the principal and his family: calendars, complex travel, events, estates, personal projects.
• Partner closely with the Chief of Staff to bring structure, clarity and speed to a fast-moving environment.

? Key Responsibilities

• Team Leadership: hire, train, mentor and performance-manage EAs and support staff; set SOPs, KPIs and feedback loops.
• Executive Support: manage schedule, calendar; run the founder’s agenda, priorities and information flow.
• Family Operations: coordinate care and logistics for spouse, children, and extended family. The wife has her own assistants.
• Global Travel: plan multi-stop trips, urgent relocations, visas and entry protocols across several countries.
• Crisis response: handle last-minute changes calmly, including nights, weekends and in-flight adjustments.

? Ideal Candidate Profile

• 5–7+ years of experience managing teams, building work processes from scratch, ideally with background on the service industry with service-oriented mind set.
• Extreme attention to detail and strong project execution skills
• Ability to proactively anticipate needs without being asked or directed
• High emotional intelligence, discretion, and cultural sensitivity
• Exceptional verbal, written, and interpersonal communication skills with impeccable attention to detail
• Ability to maintain strict confidentiality, discretion, and professionalism in all interactions.

? Working Conditions

• Official employment in Germany, Turkey or Bulgaria, depending on your relocation choice
• Relocation support
• Occasional business travel to countries including Singapore, Germany, Turkey, Italy, Switzerland, Serbia, and Bulgaria
• 3–6 month probation period; long-term role with potential for internal promotion

Ready to turn chaos into choreography for a global tech founder?

✍️ APPLY HERE https://tally.so/r/wkB886