Office manager vacancy in Porto Portugal

nationalities

Job Title: Office Manager


We are currently seeking an experienced Office Manager to join our team in Porto. As the Office Manager, you will be responsible for overseeing the daily operations of our office and ensuring smooth functioning of all administrative tasks. This position requires excellent organizational skills, strong attention to detail, and the ability to multi-task in a fast-paced environment.

Responsibilities:
- Manage and oversee all administrative tasks including scheduling appointments, managing calendars, and organizing meetings
- Coordinate with various departments to ensure timely completion of projects and tasks
- Monitor and maintain office supplies inventory
- Create and maintain organized filing systems for both physical and digital documents
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail
- Liaise with vendors and service providers for office maintenance, supplies, and equipment
- Support the recruitment process by scheduling interviews and assisting with onboarding of new employees
- Assist with budget management by tracking expenses and preparing reports
- Address any issues or concerns raised by staff members in a timely manner
- Ensure compliance with company policies and procedures

Requirements:
- Proven experience as an Office Manager or similar role
- Excellent organizational skills with the ability to prioritize tasks effectively
- Proficient in MS Office applications (Word, Excel, PowerPoint)
- Strong communication skills (both written and verbal)
- Attention to detail with a high level of accuracy
- Ability to handle confidential information with discretion
- Familiarity with basic accounting principles is a plus
- Fluency in English (both written and verbal) is required; knowledge of Portuguese is preferred but not required

Working Hours:
This is a full-time position with working hours from Monday to Friday. Occasional work on weekends may be required.

Salary:
The salary for this position is 1100$ per month.

Location:
This position is based in Porto, Portugal. All nationalities are welcome to apply.

If you are a highly organized and detail-oriented individual with strong communication skills, we encourage you to apply for the role of Office Manager at our company. You will have the opportunity to work in a dynamic and supportive environment while managing and overseeing the daily operations of our office. We value diversity and welcome candidates from all backgrounds to join our team.