Office assistant vacancy in Faro Portugal

Office Assistant in Faro, Portugal

Our growing company is seeking a proactive and organized Office Assistant to join our team in Faro. As an Office Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office. Your duties will include answering and directing phone calls, organizing and maintaining files, scheduling appointments and meetings, and managing office supplies.

To be successful in this role, you should have excellent communication skills and a friendly demeanor. Previous experience in an office setting is preferred but not required. A biometric passport is also required for this position.

Responsibilities:
- Answer and direct phone calls to appropriate departments or individuals
- Organize and maintain files and records
- Schedule appointments and meetings
- Manage office supplies inventory
- Prepare reports, presentations, and correspondence as needed
- Greet visitors and assist with check-in procedures
- Assist with basic accounting tasks such as invoicing and data entry
- Perform general clerical duties such as photocopying, scanning, mailing, etc.
- Collaborate with other team members to ensure smooth office operations

Requirements:
- High school diploma or equivalent; college degree preferred
- Excellent communication skills (verbal and written) in English (Portuguese fluency is a plus)
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational skills with attention to detail
- Ability to multitask and prioritize tasks effectively