Administrative assistant vacancy in Medina Saudi Arabia

Administrative Assistant - Medina, Saudi Arabia


Position Overview:
We are seeking a highly organized and proactive Administrative Assistant to join our team in Medina, Saudi Arabia. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This is a full-time position and the candidate must be able to work Monday through Friday during regular business hours.

Key Responsibilities:
- Provide general administrative and clerical support including data entry, filing, and maintaining office supplies
- Schedule and coordinate appointments, meetings, and travel arrangements for executives
- Prepare reports, memos, letters, and other documents as needed
- Manage incoming and outgoing correspondence via email, phone calls, and mail
- Maintain electronic and hard copy filing system
- Assist with organizing events, conferences, and seminars
- Perform basic bookkeeping tasks such as recording expenses and invoices
- Conduct research on various topics as requested
- Liaise with internal departments and external organizations as needed
- Other duties as assigned by the supervisor

Requirements:
- Proven experience as an administrative assistant or related role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent communication skills in English (Arabic proficiency preferred)
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Demonstrated ability to maintain confidentiality of sensitive information
- High level of attention to detail
- Professional attitude with strong work ethic

Preferred Qualifications:
While not required, the following qualifications would be considered an asset:
- Bachelor's degree in Business Administration or related field
- Experience working in a fast-paced environment
- Familiarity with basic bookkeeping principles

We are seeking a highly organized
and proactive Administrative Assistant to join our team in Medina,
Saudi Arabia. The ideal candidate will be responsible for providing
administrative support that ensures efficient operation of the office.
This is a full-time position and the candidate must be able to work
Monday through Friday during regular business hours. In this role, you
will have the opportunity to work closely with our team of executives,
assist with various administrative tasks, and contribute to the overall
success of our organization.

Key Responsibilities:
As an Administrative Assistant, you will be responsible for a variety
of tasks that support the day-to-day operations of our office. Some of
your key responsibilities will include:
- Providing general administrative and clerical support, such as data entry,
filing, and maintaining office supplies.
- Scheduling and coordinating appointments, meetings, and travel arrangements for executives.
- Preparing reports, memos, letters, and other documents as needed.
- Managing incoming and outgoing correspondence via email, phone calls,
and mail.
- Maintaining electronic and hard copy filing systems.
- Assisting with organizing events, conferences, and seminars.
- Performing basic bookkeeping tasks such as recording expenses and invoices.
- Conducting research on various topics as requested by team members.
- Liaising with internal departments and external organizations as needed.

Requirements:
To excel in this role, you should possess the following qualifications:
- Proven experience in an administrative assistant or similar role,
demonstrating a strong understanding of office procedures.
- Proficiency in Microsoft Office Suite (Word, Excel,
PowerPoint).
- Excellent communication skills in English (Arabic proficiency is preferred).
- Strong organizational skills with the ability to multitask effectively
and prioritize tasks according to importance.
- A demonstrated ability to maintain confidentiality when handling sensitive information.
- A high level of attention to detail that allows you to produce accurate work consistently.
- A professional attitude coupled with a strong work ethic.

Preferred Qualifications:
While not required for this role, having any of the following qualifications would be considered an asset:
- A Bachelor's degree in Business Administration or related field
- Experience working in a fast-paced environment where you have had to juggle multiple tasks and deadlines.
- Familiarity with basic bookkeeping principles and ability to handle financial tasks with accuracy.